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Job ad: The Association of Independent Festivals – Membership & Project Co-ordinator (London)

By | Published on Monday 8 January 2018

AIF

National trade organisation The Association of Independent Festivals (AIF) is the UK’s leading festival representative body. AIF is a not for profit entity, with the key objectives of helping the businesses of its festival members, and the overall needs of the independent festival sector.

Established in 2008, the AIF has grown to be a vital support network for independent festivals promoters, creating a national network of promoters, offering a range of member services, lobbying on behalf of the sector and producing conferences and training events. The combined attendance of AIF’s member events now exceeds 800,000 and our members generate in excess of £200m in audience spend for the UK economy each year. AIF has 65 member events, ranging from the 800-capacity Starry Skies to the 60,000 capacity Boomtown Fair.

The Association features some the UK’s most successful and creative events in the UK as members including the likes of Bestival, Boomtown Fair, Shambala, End of the Road, Kendal Calling, 2000 Trees, Liverpool Sound City, Boardmasters and many more.

For more information about AIF and our membership, go to www.aiforg.com

About the role

We are looking for a new Membership and Project Co-ordinator to assist the General Manager of AIF with the day-to-day organisation and administration of the association.

This is primarily an administrative role, with a significant amount of office-based work.

This will include but is not limited to: processing membership applications, arranging mail-outs and communications to members and friends of AIF, basic financial tasks such as issuing invoices and collating data, organising meetings, diary management, taking minutes and various other administrative tasks.

In addition, this person will be the initial daily point of contact for our members and will assist the General Manager in retaining a high level of service and pro-actively growing the AIF membership and friends scheme, alongside the delivery of various AIF projects and initiatives.

This will include providing support in the organisation of AIF’s annual Festival Congress event and coordinating other AIF events and workshops throughout the year.

In addition, this person will be responsible for updating website content and managing all AIF social media platforms.

About you

You will be a quick learner with solid all round administrative skills. You will be extremely IT literate, reliable and a confident communicator. AIF are looking for an enthusiastic person who is capable of delivering as part of a small team, maintaining a clear head and prioritising under pressure. You will have excellent time management skills, with a proven ability to work to deadline.

Administrative experience is key to this role and experience of working on events, specifically industry conferences and workshops would be beneficial. An active interest in the independent festival sector and the role that trade associations play is essential and a demonstrable knowledge of the wider festivals and events landscape is advantageous.

This is a fantastic opportunity for the right candidate seeking to advance their career in the festival and events industry while developing their administrative and project coordination skills.

Experience
 
Essential

1. Some experience in an administrative role within an office environment and in maintaining and improving administrative systems.

2. Excellent IT literacy: A good understanding of Microsoft Office, Mailchimp, WordPress and various other programmes. A basic understanding of HTML.

3. Experience in producing content, managing websites and strong knowledge of maximising social media channels.

4. Some basic event management experience, specifically working on industry workshops / conferences.

Desirable

1. Prior experience specifically in the festival and events industry or a relevant qualification at degree level.

2. Basic design skills, ie the ability to use design programmes to produce basic promotional materials, newsletters and website content in-house.

3. Experience of basic financial administration.

4. Previous experience working within a membership organization or trade association or at a Small to Medium Enterprise (SME) within the events industry or arts.

How to apply
 
Please email your CV and a brief covering letter to AIF General Manager Paul Reed: paul@aiforg.com by the application deadline – 5pm on Wednesday 24 Jan 2018.

Interviews will commence during w/c 5 Feb.



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