CMU Jobs

Job ad: Kobalt Music Recordings – Executive Assistant (London)

By | Published on Wednesday 20 September 2017


Kobalt is looking to hire a highly organised, self-driven and detail oriented Executive Assistant to support both the President of Kobalt Music Recordings and SVP Recordings Operations in our London office. The successful candidate will provide executive-level support in a fast-paced, ever-evolving environment as well as a track record of managing ever-changing schedules, conflicting priorities and planning international travel across multiple time zones.

The President and SVP manage a range of teams driving Kobalt’s recorded music business and extensive roster of clients; these include international marketing teams, digital operations and supply chain, release management, client admin, royalties and client management functions. This role will be expected to gain a good understanding of these business functions and help with projects and any issues as they occur.

As a natural extension of the supported executives in their day-to-day activity you will need to be an excellent organiser and communicator, able to build a trustworthy relationship among internal teams and external contacts.

What does an executive assistant at Kobalt do?

• Calendar management and meeting coordination
• Manage administrative functions including processing POs and expenses
• Assist with the deal management processes
• Assist with management reports, presentations and documents
• Data and business research
• Circulate information internally within the company
• Manage domestic and global travel arrangements for the team
• Provide the bridge for smooth communication among internal teams; maintaining credibility, confidentiality, trust and support
• Manage external relationships – filter and prioritise contact
• Monitor emails, respond and flag appropriately
• Compile special reports and organise data
• Take notes and distributes meeting minutes and agendas, updates shared documents and resources for the team as required
• Work closely with the wider teams to arrange meetings and events as needed
• Work on ad-hoc projects and support other managers in the functions
• Coordinate office and admin requirements for wider team

What skills and experience are we looking for?

• 2+ years’ experience in a supporting role in the music industry
• Digital/technical interest and skills or business studies/MBA background would be desirable
• Highly organised, with the ability able to take initiative, manage a changing schedule and manage competing priorities without losing anything in the shuffle
• Crisis and issue management and some project management skill
• Prior experience coordinating international travel and planning across multiple time-zones
• Strong written and verbal communication skills
• Ability to deal with colleagues at all levels of the organisation
• Competent with PowerPoint/Keynote and Excel
• Strong attention to detail

You may be working for in artist management, a record label or distributor but most important is that you are comfortable working in a fast-paced environment and have a friendly, enthusiastic and results-oriented attitude.

How to apply

To apply for this role, fill out the form here.